Navigating the world of wedding planning can be fairly confusing. Actual day coordination, full planning, day of planner; these seem very much like foreign words when you first start your wedding journey! With numerous planners, vendors and guides out there, we can hardly speak for everyone’s definition of the wedding planning process but we’re breaking our wedding planning services for you here so you can be better prepared to say yes to the dress (or rather, US!). For the full list of our services and rates, you can view our catalogue at the Moments Catalogue.
Full Wedding Planning and Coordination
What is a full planning and actual day coordination service, you may ask. To put it simply, we plan your wedding from the very day you say yes (to us, of course!) up until the day you say “I do!”. But to put it more eloquently, we are the bridge between you and your vendors, your walking organiser, your time keepers for enthusiastic bridesmaids, your stress ball when things get tough, your closest confidante for all your worries and your secret keeper for your greatest fears.
Whether it’s a journey of a year, two years, six months or even less, from the moment (pun intended!) you put pen to paper as your wedding planners, we take care of every aspect of your wedding, including you! From scrutinising contracts, negotiating with your multitude of vendors to detailing the intricate moving parts of a three-day wedding and down to the tiniest baby breath placement, we take this journey together, step by step and side by side. We see the beauty in every wedding, be it elaborate, simple or intimate and aim to bring that beauty to life.
We craft detailed plans on top of your wedding programme filled with contingency plans in case of rain, detours and last minute bridal party line up changes, to name a few. We create a thousand scenarios in our heads to ensure you enjoy an amazing wedding day. We annoy you with a hundred messages a minute about your plans, we remind you about payments due and when you’re about to go over your budget! Your bridal party confides in us all their secret surprises (shh, don’t ask us, we’ll never tell you!) and your mum shares with us cute stories about your childhood. All before the wedding day even takes place!
Half of the journey takes place behind the scenes! And on your actual wedding day, we’re there to coordinate every step of the way. We often tell our clients, when the day begins, put the programme down and just live in the moment. Let us make the phone calls to your late groomsmen, let us help your mum to arrange the tea and treasured family heirloom tea set for the tea ceremony and let us hold your hand as this long awaited day finally happens.
On the actual day, we are like shadows, only better dressed. We provide the tissues for your mums as you walk down the aisle but not before we let her shed a few tears for stunning, emotional photos. We chase overeager relatives to their seats so you have the aisle to yourselves as the band strikes up your entrance song. We make sure the emcee gets your names right and that the lighting is as flattering as possible. And we make sure you guys have enough time to let your hair down and party!
Actual Day Coordination
Unlike the full wedding planning process where we kick it into gear from the moment you engage our services, the actual coordination service begins three months before your wedding date and we only have one caveat and homework for you: you need to have already confirmed, locked in and made a deposit for your vendors. Why, you ask? Finding the perfect vendor is an absolute thrill, we know the feeling! The rush when you score your favourite vendor and put in your deposit is unlike any other.
Having already locked down your favourite vendors, you now need to plan out your day and you don’t know where to start. But, you also want to enjoy it. But you’re also a stickler for details and relinquishing control is hard for you (trust us, we know!); you’ll want to know what is happening. And as all weddings go, everyone has an input and the numerous Excel sheets are overwhelming and the timing just isn’t right. That’s where we come in and well, there’s only one input we care about and that’s yours!
We start by organising your vendors and checking for any loose ends; being over prepared is better than being underprepared! And then it’s on to planning your wedding day and executing it from behind the scenes. No matter the vendors you’ve engaged nor the contracts that you’ve signed with them, we make sure that every detail is in place even before the wedding begins and that they deliver on their promises. We go through your wedding with a fine-toothed comb! From making sure your bridal parties arrive on time, to organising your multiple speeches, quirky videos and fun reception surprises and ensuring that your grand entrance is picture perfect, we pull your day together to ensure that you’ll have amazing memories to look back upon.
Whether you take up our full wedding planning service or actual day coordination service, we live to find the joy, happiness and love in each wedding that we become involved with. Our wedding planners are dedicated, passionate and committed to finding and shining a light on what makes your wedding special as every little thing matters to us at Moments!